Bookkeepers Hartlepool County Durham (TS24): You are entirely responsible for maintaining accurate, "true and fair" accounting and financial records for a minimum of six years, if you own a small business, are a sole trader or operate an online store in Hartlepool, to comply with the 2006 Companies Act. If you can't produce such information, you might be disqualified as a Company Director and face a hefty fine. You could carry out these financial records on your own, but when you consider that according to the magazine Accounting Today over forty percent of small business owners spend 80 plus hours per year doing their bookkeeping, it can be more economical to employ a professional bookkeeping company or accountant.
The time has come to get in touch with a bookkeeper in Hartlepool for guidance and advice, if just the thought of compiling balance sheets, tracking liabilities and assets, filling out ledgers or creating profit, loss and financial statements fills you with terror.
BOOKKEEPER OR ACCOUNTANT?
"Precisely what is the distinction between a bookkeeper and an accountant?" Is a question that's asked by a lot of business owners in Hartlepool. The fact is, due to software improvements over the past 10 yrs many accountancy firms in Hartlepool will consider taking on the task of bookkeeping, which was at one time considered beneath their skill-sets, experience and qualifications. A lot of accountancy companies now charge a fixed rate for bookkeeping services, to keep them in step with what an independent bookkeeper in Hartlepool would routinely charge. This is fantastic news for business owners because it offers a wider variety of competition within this sector and can make your bookkeeping much more affordable than initially thought.
It is basically the standard of training that's necessary for each discipline, that demonstrates the big difference between a bookkeeper and an accountant in Hartlepool. Generally holding an accounting degree, a professional accountant should also have had training in tax preparation and further qualifications in fiscal and business management. A bookkeeper in Hartlepool will definitely have a fair grasp of these skills, but might not necessarily hold the qualifications or levels of experience and training.
A BOOKKEEPER'S RESPONSIBILITIES
In the simplest of terms, the bookkeeping process involves the recording of daily financial transactions of any enterprise or business in Hartlepool. This will likely include, but is by no means limited to;
- VAT submissions and recording.
- Monthly reports and reconciliations.
- Making sure that double-entry bookkeeping and accounting practices are followed.
- Recording of all financial incomings; including card, electronic and cash payments.
- Recording invoices received and making certain that payment is completed punctually.
- Billing of customers for work completed or goods.
- Payroll services.
- Highlighting any discrepancies in the financial accounts and rectifying them.
Based on service level you require, a bookkeeper might only be needed to periodically double-check your records, if you're in a position to do most of the bookkeeping work yourself. So any problems or mistakes can be found and rectified quickly, at the bare minimum, this really needs to be done each month. This trade-off can sometimes be the most affordable solution if you are able to stay on top of your everyday financial transactions and business activities.
Whatever the circumstances are with your business or company, if you're currently looking to hire a bookkeeping company in Hartlepool, it is a good bet that you might be having problems with the process of recording your financial data. To facilitate the seamless sorting of financial data, a professional bookkeeper will help you to link the latest software to your business accounts, and will give advice on such things as invoicing, creating expense reports and stocktaking.
An extremely crucial aspect of a good bookkeeper is the ability to reconcile accounts payable with cash flow. This means that by scheduling bill payments to times when your finances are in the best possible position, your bookkeeper will avoid the thing that many small businesses in Hartlepool are guilty of doing i.e. paying an outstanding bill right away, or waiting for a final notice. This not only keeps your enterprise or business financially secure, but keeps you in good stead with suppliers and the businesses who provide you with services. When you are inevitably focussed on the smooth running of your business, this is a balancing act that you may find tough to accomplish as an individual.
For your small business enterprise, or if you're a sole trader, using a qualified bookkeeper in Hartlepool, presents you with the opportunity to have an unrelated eye cast over your business. It is quite possible that an impartial assessment such as this will highlight business trends and patterns that have previously been missed. A scenario where an intelligent bookkeeper flags an area of the business which is falling in profits, or spots a new opportunity that could prove lucrative, is by no means an uncommon occurrence. For enabling growth in any business in Hartlepool, it is crucial that these key performance indicators (KPI's) are spotted early.
If your business sends out invoices it can often be humiliating to chase up late payments. If that visit to your customers or phone call is done by an independent person outside your normal business bubble, it's possible for most of that awkwardness to be eliminated. There are legal strategies a bookkeeper can make use of, if you are troubled with a consistent late payer, and they can help to resolve the issue before the situation ends up in a claims court proceeding.
SOLE TRADER'S BOOKKEEPING REQUIREMENTS
There are some comparatively uncomplicated sole trader bookkeeping requirements, that are set out in law. Sole traders are expected to monitor expenditure and income on a monthly basis and keep all receipts and invoices. Whilst this may sound simple enough it is still advisable to hire the services of a bookkeeping company. Advising you on what genuine business expenses you may be able to claim back, a specialised sole trader bookkeeper in Hartlepool will deal with HMRC on your behalf. This might include bills and rent if working from home, consumables, advertising expenses, items such as laptops and stationery goods. To learn how to help your small business grow, talk to a trusted bookkeeper for more comprehensive advice.
There are certain niche areas in bookkeeping where a specialist might be needed. If online payment procedures, multi-currency processing, exchange rate transfers and international and cross-border taxes are involved, for instance if you operate a store online, you'll be wise to hire a bookkeeper in Hartlepool who's familiar with these practices. Regulating your stock on a 24 hours a day basis is also a massive priority, if the same outlet distributes goods that you hold or produce, as I'm sure you're aware the internet never sleeps, so nor should your bookkeeping services and software.
A virtual office can also be supplied together with bookkeeping service. This allows a sole trader or online only business to provide a physical link with their buyers, via a phone service and postal address. Not all Hartlepool bookkeeping businesses will provide this solution, however it is worthwhile discussing if it is needed.
PROFESSIONAL QUALIFICATIONS AND AFFILIATIONS
It is not necessary for a professional Hartlepool bookkeeper to have a degree, and many of the bookkeeping qualifications are held at Certificate or Diploma level. Although there is an ever-increasing range of courses available online, bookkeeping qualifications can still be obtained through further education colleges and universities, if that is the chosen route.
Training and certification for bookkeepers is mainly provided by 2 organisations:
The AAT (Association of Accounting Technicians): Able to use the letters AATQB, a fully trained member of the AAT or Association of Accounting Technicians will have completed advanced qualifications and training in bookkeeping practice. This then allows them to become a licensed AAT bookkeeper and guarantees a certain level of service which is backed by the organisation. If a bookkeeper who is a member of the AAT is found to have contravened the code of conduct or has a complaint filed against them, they will be subject to tribunal and disciplinary processes to safeguard the integrity and values of the aat membership.
The Institute of Certified Bookkeepers (ICB): The largest organisation of its kind anywhere in the world is the the Institute of Certified Bookkeepers (ICB), and it provides accreditation to qualified bookkeepers, along with reference material and training to ensure their members are up-to-date with the latest trends.
By visiting the register of ICB or ATT members on their respective websites, you're able to inspect the accreditations of any professional Hartlepool bookkeeper. Performing this check is highly recommended before getting involved with any professional bookkeeper in Hartlepool.
Getting your VAT returns done by a bookkeeper in Hartlepool can be a great option for small business owners who want to ensure their tax compliance while freeing up their own time to focus on other important aspects of their business. When you engage a bookkeeper, they can manage every detail of your VAT return, such as computing your VAT liability or refund, preparing and submitting your return to HMRC, and maintaining precise records of your transactions. Additionally, a local bookkeeper can furnish you with beneficial suggestions on how to decrease your VAT obligation and ensure that you are receiving all the permissible VAT reimbursements. A bookkeeper can ensure that your VAT returns are dealt with effectively and accurately, which can help you feel secure and allow you to invest more time in the development of your business in Hartlepool. A bookkeeper can provide you with a cost-effective solution as it can help you evade any HMRC penalties or fines arising from incorrect vat returns or late submissions, which may help you save money over time. To conclude, Hartlepool-based small business owners can opt for a bookkeeper's reliable, affordable, and efficient services to manage their VAT returns, enabling them to comply with tax regulations, minimize their tax obligation, and dedicate more time to expanding their business.
What Are the Main Advantages of Using a Bookkeeper in Hartlepool Rather Than an Accountant?
The following are some reasons why you might want to use a bookkeeper in Hartlepool, as opposed to an accountant:
- Accessibility: Bookkeepers are usually more available to answer questions and provide support on a regular basis than an accountant, who might only be available at certain times of the year.
- Customisation: Tailored services can often be provided by a bookkeeper, unlike accountants who might have a more standard approach.
- Expertise: Bookkeepers frequently have a more specialised focus on day-to-day financial transaction management and record-keeping, which can make them more effective and efficient in such tasks.
- Time: By outsourcing bookkeeping, small business owners can save a bit of time and focus on other vital areas of their business like sales and marketing.
- Affordability: Bookkeeping services are generally more budget-friendly when compared with accounting services, meaning that they are an inexpensive option for start-ups, small businesses and sole traders.
It's important to note that even though bookkeepers offer some amazing services, they might not have quite the same level of qualifications or expertise as an accountant in areas such financial planning or tax preparation. In these cases, seeking the specialist services of an accountant may become necessary.
Cash Flow Analysis
Understanding the financial health of a business is vital, and cash flow analysis is the key tool for achieving this. A vital task for bookkeepers is to conduct cash flow analysis on behalf of businesses. To do this, it is necessary to follow the cash flow in and out of the business for a specific period of time, normally a quarter or a month. Helping the businessperson to comprehend their present financial status, identify cash flow problems, and plan for the future is among the bookkeeper's duties.
Categorizing and reconciling all cash transactions, such as investments, expenses and sales, is part of the analysis that creates a clear picture of the company's financial health. A crucial aspect of cash flow analysis is to predict the cash flow for the coming months or years, enabling companies to make informed decisions and avoid potential cash flow issues.
In addition, a bookkeeper may offer suggestions to better the business's cash flow, such as changing payment methods or evaluating pricing tactics. Moreover, the cash flow analysis can help the business secure financing by providing lenders with a clear understanding of the company's financial health and ability to repay any loans. Any business that desires to manage their finances effectively must have an accurate and complete cash flow analysis as a vital tool.
Financial statement preparation - article 211.
Hartlepool Bookkeeper Tasks
Most Hartlepool bookkeepers will be willing to provide you with the following accounting and bookkeeping services: bookkeeping for limited companies Hartlepool, landlord bookkeeping, bookkeeping services for self-employed people in Hartlepool, financial statement preparation, credit control, Sage bookkeeping, personal tax returns Hartlepool, cheap bookkeeping services, management accounts, bookkeeping for societies, bookkeeping for small businesses, profit & loss reports, professional bookkeeping services, bookkeeping services for retail outlets, double-entry bookkeeping, payment services, bookkeeping price quotes, bookkeeping for startups, accountancy packages, Xero bookkeeping services, charity bookkeeping Hartlepool, partnership tax returns, tax returns, bookkeeping for restaurants, company cash books, cash flow analysis, maintaining fixed asset registers in Hartlepool, franchise bookkeeping, off-site bookkeeping, bookkeeping services for pubs, and more. Listed are just a few of the duties that are handled by local bookkeepers. Hartlepool professionals will inform you of their whole range of services. If there are additional Hartlepool bookkeeper requirements that you need but cannot see here, you should mention them on the QUOTE FORM provided. We will get back to you with details just as soon as we are able.
Bookkeepers Near Hartlepool
Also find: Greatham bookkeepers, Blackhall Colliery bookkeepers, Hulam bookkeepers, High Throston bookkeepers, Butterwick bookkeepers, Rift House bookkeepers, Hesleden bookkeepers, Wingate bookkeepers, Deaf Hill bookkeepers, Hartfields bookkeepers, Claxton bookkeepers, North Hart bookkeepers, Dalton Piercy bookkeepers, Elwick bookkeepers, Castle Eden bookkeepers, Crimdon bookkeepers, High Hesledon bookkeepers, Eden Vale bookkeepers, Sheraton bookkeeper and more. All these areas are covered by local bookeepers. Hartlepool businesses can get pricing for bookkeeping services by going here.
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